Executive Secretary – Embassy of Denmark in Jakarta
Royal Danish Embassy
Do you thrive in an active and dynamic workspace that gives you all the responsibility you can handle? Are you proactive and do you possess excellent organisational, social and communication skills? Can you juggle several enquiries, at the same time be meticulous, and pay attention to detail? Then YOU might be our new colleague. The Embassy of Denmark is looking for a new Executive Secretary to provide full secretarial and administrative support to the Ambassador and Deputy Head of Mission. The Embassy of Denmark is a high-paced and dynamic Embassy that offers an informal and flexible working environment. We are ambitious with a clear goal of delivering results and boosting Denmark’s relationship with Indonesia. You will be involved in many different activities ranging from secretarial support, logistical preparation of high level ministerial and delegation visits to assisting in organizing and arranging seminars, conferences, public diplomacy and cultural activities.
Key responsibilities include but are not limited to:
Provide full secretarial and administrative support to the Ambassador and Deputy Head of Mission
Manage calendar and organise meetings with counterparts in government, international institutions, private companies, media – including maintaining and updating the Embassy’s contact database
Draft and prepare official letters, Note Verbales, invitations, visit and driver programmes
Responsible for the Ambassador’s programmes (visit and travel) including travel bookings (flight and accommodation) and expenses settlement
Organize the Ambassador’s official events/functions (breakfast, lunch, dinner, receptions, meetings – invitation cards, guest lists, catering, settlement etc.) in the Ambassador’s Residence
Logistical support and preparation of in- and out-going high-level ministerial and delegation visits, seminars and conferences
Assist with preparation and execution of ad hoc projects, staff seminars/away days, cultural and public diplomacy events
Qualifications and competences Required:
Minimum of 3 years of working experience in a Personal Assistant / Executive Secretary role
Proven track record of working with foreign missions or international organisations / companies
Fluency in written and spoken English and Bahasa Indonesia
Proficiency in MS Outlook, Word, Excel, PowerPoint
Willingness and ability to take personal ownership and responsibility
A strong sense of accuracy and attention to detail
Ability to handle stressful situations and prioritize multiple projects within tight timelines
A positive, open-minded and pro-active approach to new and varying tasks
Team player, well organized, responsible, flexible and loyal
Excellent planning and organizational skills
What we offer:
The Embassy is offering a two-year contract with the possibility of extension in accordance with regulations for local staff at the Embassy of Denmark in Jakarta. The salary will consist of a base salary, allowances reflecting the candidate’s level of qualifications and functions in addition to a possible performance based bonus.
We would like you to start as soon as possible and preferably no later than 1 June 2018.
What you need to do:
Please send your application, (cover letter, photo, CV and recommendations – no other documents required) by e-mail to: Embassy of Denmark
Kindly note that only short-listed candidates will be contacted.
LOKASI KERJA Lihat di Peta / Arahan Lihat Lokasi di Peta yang Lebih Besar
Menara Rajawali, 25 Jalan Dr.Ide Anak Agung Gde Agung, East Kuningan, Special Capital Region of Jakarta, Indonesia
The Embassy of Denmark in Indonesia is located in Kuningan, Jakarta, and is engaged with many different aspects of Danish-Indonesian relations. Our main focus is on :
Visa and consular services (Travel and residence)
Development corporation (Danida)
Supporting sustainable partnerships between Indonesian and Danish companies (Danida Business Partnerships)
Assisting Danish companies in their activities in Indonesia (Trade Council)
Government to Government cooperation (G2G)
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